Terms and Conditions

Agreement
By accepting the Terms and Conditions mentioned in this document and in this application I agree to abide by the rules and regulations of the Fraser Valley Dragon Boat Club. The information given on the registration form is correct to the best of my knowledge. I will enclose payment in full to cover the membership costs of the above dated season.

Refund Policy
1. Full refund for the upcoming season before April 15th.
2. April 15th to July 1st, insurance is deducted plus the pro-rated monthly amount (4 months, March – July) for each division up to and including the month in which the request is made.  Fees will NOT be pro-rated to less than a month.
3. The date that the request is made in writing is the date from which the refunds will be adjusted.  Times actually in the boat or practices will NOT be considered.
4. NO REFUNDS AFTER JULY 1 (except due to injury, see 7).
5. Requests are to be made in writing (or email) to the Treasurer or Secretary of the Fraser Valley Dragon Boat Club (“FVDBC”).
6. Refund cheques will be mailed.
7. Refunds due to injury after July 1st will be provided upon receipt by the FVDBC of a letter from the doctor noting the date of the injury.  Refunds will then be pro-rated less insurance from the date of injury.

Waiver Form
All Fraser Valley Dragon Boat Club (“FVDBC”) members must read and accept these Terms and Conditions stating that they have read, understood and are aware of the risks associated with the sports of dragon boating and outrigger canoeing and thus waive any right that they may have to any course of action against the FVDBC or any of its members.
 
All club members and guest paddlers must read and accept these Terms and Conditions or sign a paper waiver and return to a club representative prior to participating in any practice or race activity.  All team Captains, their second or OC Directors are responsible for submitting any signed waivers from members and guest paddlers to the FVDBC.

The Fraser Valley Dragon Boat Club Waiver of Liability, Indemnification and Release of Liability 
In consideration for receiving permission to participate in the FVDBC as well as join in practice sessions and enter the premises, waterways and grounds supervised or in any way controlled by the FVDBC, the receipt and said permission being hereby acknowledged, I hereby forever release any and all liability, discharge and agree not to sue the FVDBC, their respective directors, members, trustees, agents, representatives, officers, sponsors, licensors, volunteers and agree to save them harmless and indemnify them from and against any and all liability claims, injuries, losses, damages, expenses, demands, actions and causes of action of whatsoever kind or nature arising out of or related to any such loss or damage or injury, including death etc. that may be sustained by myself for whatever reason while participating within the bounds of the FVDBC including practice sessions and any grounds supervised or controlled by the FVDBC.
 
I also agree to and discharge forthwith on request of the FVDBC and their respective directors, agents, members, trustees, representatives, officers, sponsors, licensors, volunteers and employees and their authorized representatives each and every obligation or claim which shall be made, assigned or appointed against the FVDBC and its aforesaid members etc. by any party by virtue of injury or damage caused by me or to myself absolutely. 
I and my next of kin are duly aware of the risks and hazards inherent in the sports of dragon boating and outrigger canoeing and entering the premises used for any purpose connected with the activities of the FVDBC including festivals, regattas and practice sessions.
 
I also give notice that I voluntarily assume any risk of loss, damage or injury including death that may be sustained by me or any property while in or upon said premises or engaged in any said event or practice.  I agree to wear proper safety equipment (pfd) as supplied by the FVDBC or myself at all times.  In accepting these Terms and Conditions I hereby acknowledge and represent that I have read, understood and agree to it voluntarily, that I am 18 years of age or older. 

Youth Members – I am under the age of 18 years.  I will be 13   14   15   16   17   18  (circle one) years of age prior to December 31st, of this year and have co-signed with a parent or guardian as applicable.

Understanding Responsibilities, Encouraging Appropriate Behaviors and Ensuring Safety of Self and Others
This Code of Conduct reflects the agreed standards of behavior for members of the Fraser Valley Dragon Boat Club (“FVDBC”) in any forum, mailing list, web site, public meeting, private correspondence or other social or on-line media within the context of the activities of the FVDBC. The club and club members agree to act according to the standards written down in this Code of Conduct and will defend these standards for the benefit of the club and the larger community. 

Be considerate
You are working and paddling with others as part of a team and club so you are to be considerate of how your actions affect your team members and the club as a whole. 

Be respectful
In order for the Fraser Valley Dragon Boat community to stay healthy its members must feel comfortable and accepted treating one another with respect is absolutely necessary for this to be achieved. 
This means all members are to: • be fair, considerate and honest in all dealings with others; • treat all persons with respect, dignity and proper regard for their rights and obligations; • respect the privacy of others persons; • act at all times in a fair and sportsmanlike manner and in such a way as to ensure good relations within and between crew(s) and other organizations; • respect the property owned by the FVDBC and agree to abide by any guidelines that govern the use of club equipment and property. 
We do not tolerate personal attacks, racism, sexism or any other form of discrimination.  Members are to respect other people, their contributions and, assuming, well-meaning motivation will make community members feel comfortable and safe. 
We might all experience some frustration now and then, but we cannot allow that frustration to turn into personal attacks.  It's important to remember that a community where people feel uncomfortable or threatened is not a respectful one. 

Be collaborative
Our community is made strong by mutual respect, collaboration and responsible behavior. This means encouraging teamwork, cooperation and understanding amongst members of the club in all aspects of the club’s activities.

Conflict Resolution
Disagreements, both personal and technical, happen all the time. Our community is no exception to the rule. Think deeply before turning a disagreement into a public dispute or a public display of disrespect. 
Team members may speak to their captain, coach or OC Director regarding code of conduct concerns. If the matter cannot be dealt with appropriately within the team, it must be brought to the attention of the FVDBC President for action at the next executive meeting.

All parties in a dispute have the right to make verbal and/or written presentations to the Club’s Executive Committee.

The FVDBC‘s Executive Committee have the authority to issue a verbal warning, a written warning, period of suspension or a written letter of dismissal as determined by agreement of a quorum at an executive meeting if it is found that this Code of Conduct is not being followed by an individual or team.

I agree to abide by the Code of Conduct policies of the Fraser Valley Dragon Boat Club while engaged in the activities of the club, and also agree to comply with all safety guidelines and procedures presented during all activities.